Privacy Policy

4K Accounting Services, LLC ("4K Accounting," "we," "us," or "our") respects your privacy. This Privacy Policy explains what information we collect when you visit 4kaccounting.com or engage our services, how we use it, and the choices you have. By using our website or services, you agree to this Policy.

1. Information We Collect

Information you provide

We collect information you submit to us directly, including your name, email address, phone number, mailing address, business name, and the details of any inquiry or message you send through our contact form, booking page, or client portal. If you become a client, we also collect financial, tax, and business records required to deliver accounting and tax services.

Information collected automatically

When you visit our website, we (or our service providers) may automatically collect certain technical information, including your IP address, browser type, operating system, referring URL, pages viewed, and the date and time of your visit. This is collected through cookies, server logs, and analytics tools.

2. How We Use Your Information

We use the information we collect to:

• respond to inquiries and schedule consultations;
• provide the accounting, bookkeeping, payroll, and tax services you request;
• communicate with you about your account, services, deadlines, and tax matters;
• operate, maintain, and improve our website;
• send occasional updates or educational content (you can opt out at any time); and
• comply with our legal, professional, and regulatory obligations.

3. How We Share Your Information

We do not sell or rent your personal information. We share information only as needed to operate our business, including:

• Service providers who help us run our practice (for example, our secure client portal TaxDome, scheduling and payment platforms, email and analytics providers). These providers are contractually required to safeguard your information and use it only for the services we've engaged them to perform.
• Tax and regulatory authorities when filing returns or responding to lawful requests on your behalf.
• Legal and professional compliance — when required by law, subpoena, court order, or to enforce our rights, or when permitted to consult with our attorneys, insurers, or professional advisors.
• With your consent — when you direct us to share information with a third party (for example, a lender or financial advisor).

4. Cookies and Tracking

Our website uses cookies and similar technologies to keep the site functioning, remember your preferences, and measure how visitors use our pages. Some cookies are essential, while others support analytics. You can disable cookies through your browser settings; some features of the site may not work properly if you do.

5. Data Security

We take reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, and destruction. Client tax data is handled in accordance with our professional obligations, including IRS Publication 4557 (Safeguarding Taxpayer Data) and applicable provisions of the Gramm-Leach-Bliley Act. Document exchange with clients takes place through TaxDome, our encrypted portal — we ask that you avoid sending sensitive documents by email. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal and client information for as long as needed to provide our services and to meet our legal, professional, and tax recordkeeping obligations. When the information is no longer needed, we securely dispose of it.

7. Your Rights and Choices

You may request to access, correct, or delete the personal information we hold about you, subject to records we are required to retain by law or professional standards. You may also opt out of marketing emails at any time using the unsubscribe link in any message, or by contacting us directly. To make a request, email info@4kaccounting.com.

8. Children's Privacy

Our website and services are not directed to children under 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can remove it.

9. Third-Party Links

Our website may link to third-party websites (for example, scheduling, payment, or client portal providers). We are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policy of every site you visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. Material changes will be highlighted on the website. Your continued use of the site after a change takes effect means you accept the updated Policy.

11. Contact Us

If you have questions about this Privacy Policy or how we handle your information, please reach out:

4K Accounting Services, LLC
Grand Rapids, MI 49514
Phone: (616) 920-0987
Email: info@4kaccounting.com
Or use our contact form.